Letter for an Application Fee Waiver: How to write? (2 min. read)

Letter for an Application Fee Waiver: How to write? (2 min. read)

Letter for an Application Fee Waiver: How to write? (2 min. read)

Do you want to know how to write a letter for an application fee waiver? Read to learn more.

When it comes to education, everyone wants to get into good colleges. However, with good colleges comes a lot of anxiety about the fees.Many colleges charge high amounts for not only tuition fees but additional fees as well. They charge you for application fees, sports fees, lab fees, library fees, and whatnot.

The application fee waiver is an important initiative to ease the burden of students who cannot afford high fees. But a student needs to apply via the official procedure and then a college decides whether to grant the waiver or not.

However, a student can request an application fee waiver through email as well. All you need to do is to send a proper, well-structured email to the admission authority and wait for them to approve it.

Before you write a letter, you must know the eligibility criteria in general and for a particular college. Because even if you fulfil the general criteria, some colleges do not offer the fee waiver to international students.

Letter for an Application Fee Waiver: How to write? (2 min. read)

Get 100% Application fee Waiver

If you have checked your eligibility and want to request them via email, then keep certain things in mind:

  • So, state clearly the subject of your email so that a reader has a clear idea of your email.
  • Explain to them your financial state so as to make yourself considerable to them.
  • Provide evidence of genuinity.
  • Do not blame the institute for charging you a fee.

Now you are ready to write your letter.

Outline of a Letter for an Application Fee Waiver

Your email should be divided into the following sections:

  1. The first part of your email should consist of the name (Mr. XYZ) or designation and proper address of the concerned person who will grant you the approval.
  2. Subject line: The subject of your email should be clear and apt.
  3. Body: In this section, you will describe the financial situation and why you are requesting a fee waiver.
  4. Complimentary close—At the end, use the words “sincerely.”

Sample Letter for an Application Fee Waiver



City, State, and Zipcode

Subject: Request for a waiver of the application fee

Respected Sir,

I hope all is well with you. I am writing this email in the hope of getting my application fee waived for this (name of) college.

My name is _______ and I have completed my schooling or Bachelor’s from ______ and since then wanted to enrol myself for my further education in your institute. Education in this college would inculcate in me the required skills and knowledge which are necessary to stand out in the competitive world and to achieve my goal of becoming a successful and reputed (Your dream).

Due to my financial conditions, I am not able to afford much in application fees. In the past few years, my family has suffered a huge loss, and we have come to be on the list of low-income families. The annual income of my family is _______ and we have a total of 7 members. In addition to this, (state the reason: illness, unemployability, natural disaster) has caused a heavy burden on the family.

This letter is a request from you to kindly grant me the application fee waiver as I am a dedicated and ambitious student who wants to achieve good things in life. Moreover, I want to lessen the burden of my education on my family. I am sure that after my degree, I’ll land a decent job and be able to finally help my family.

I am enclosing all the evidence that justifies my hardship, and I am also attaching the grades of my previous degree. This will help you consider me as a genuine person who is academically bright but in need of financial aid.

Thank you so much for taking the time to read this. I request that you kindly inform me of your decision on the same.


(Your Name)

Additional points for getting an application fee waiver

  • Do not use foul language in your email.
  • Always write a clear and precise message.
  • Always provide proof of your hardships.
  • Know the school well before applying.

Frequently Asked Questions

Q1. What exactly is an application fee waiver?

Ans. You can enroll to university without incurring an application fee if you have an application fee waiver. It helps with reducing or eliminating the fees based on the financial hardship.

Q2. Why do universities offer fee waivers?

Ans. By employing university application fee exemptions, you may save money throughout the application procedure while still being eligible for admission.

Q3. What happens if the fee waiver is denied?

Ans. If the evidence somehow doesn’t convince the supervisor that you are qualified for a fee waiver, their request will be denied with ten working days to apply for permission to stay and pay the fees for application.

Q4. Are application costs for colleges returnable?

Many application costs are non-refundable, irrespective of whether or not your application is approved into the institution. Browse your institution’s website or call the administration office and find out the criteria.